Purview Information Protection Licensing Guide
Microsoft Purview Information Protection Licensing Guide
Section titled “Microsoft Purview Information Protection Licensing Guide”Overview
Section titled “Overview”Microsoft Purview Information Protection (AIP) is a cloud-based solution that helps organizations classify, label, and protect sensitive data based on its content. AIP is available in two tiers: Plan 1 (P1) and Plan 2 (P2), providing essential tools for safeguarding data with P2 offering advanced capabilities for more complex security and compliance needs.
Purview Information Protection P1 vs P2 Comparison
Section titled “Purview Information Protection P1 vs P2 Comparison”| Feature | Plan 1 (P1) | Plan 2 (P2) |
|---|---|---|
| Classification Method | Manual only | Manual + Automatic |
| Labeling | User-driven | User + AI-driven |
| Data Protection | Basic encryption | Enhanced protection |
| Governance | Basic controls | Advanced governance |
| Auditing | Standard reporting | Detailed analytics |
| Target Audience | Basic protection needs | Complex compliance requirements |
Purview Information Protection P1
Section titled “Purview Information Protection P1”Ideal for: Organizations needing basic labeling and protection features to secure documents and emails without requiring automated classification.
AIP Plan 1 focuses on basic protection and labeling capabilities that help organizations secure sensitive information across different locations.
Key Features
Section titled “Key Features”| Feature | Capability | Business Value |
|---|---|---|
| Manual Labeling and Classification | User-driven document and email classification | Direct control over data sensitivity marking |
| Data Protection | Encryption, identity management, and access control | Secures sensitive data from unauthorized access |
| Track and Revoke | Access tracking and revocation capabilities | Maintains control over data distribution |
| Office Apps Integration | Seamless integration with Word, Excel, Outlook | User-friendly classification within familiar tools |
| Basic Rights Management | Azure Rights Management encryption | Prevents unauthorized sharing of sensitive content |
P1 is designed for organizations needing essential labeling and protection without the complexity of automated classification or advanced data governance.
Purview Information Protection P2
Section titled “Purview Information Protection P2”Ideal for: Enterprises with large volumes of sensitive data requiring automated classification, advanced auditing, and enhanced governance features.
AIP Plan 2 includes all the features of P1 but adds advanced capabilities for organizations with stricter compliance requirements.
Advanced Features
Section titled “Advanced Features”| Feature | Capability | Business Value |
|---|---|---|
| Automatic Labeling and Classification | AI-powered classification based on content and rules | Ensures consistent data protection without user dependency |
| Recommended Labels | System-suggested classifications based on content analysis | Improves policy compliance and user guidance |
| Advanced Data Governance | Hold Your Own Key (HYOK) and enhanced controls | Maximum control over encryption keys and data |
| Advanced Auditing and Reporting | Detailed tracking and analytics on data usage | Meets stringent regulatory compliance requirements |
| Enhanced Document Protection | Print and forwarding restrictions | Comprehensive data leakage prevention |
Feature Comparison Summary
Section titled “Feature Comparison Summary”| Capability | Plan 1 | Plan 2 |
|---|---|---|
| Manual Classification | ✓ | ✓ |
| Automatic Classification | ✗ | ✓ |
| Recommended Labels | ✗ | ✓ |
| Basic Encryption | ✓ | ✓ |
| Advanced Governance (HYOK) | ✗ | ✓ |
| Standard Auditing | ✓ | ✓ |
| Advanced Analytics | ✗ | ✓ |
| Document Restrictions | Basic | Enhanced |
Use Case Scenarios
Section titled “Use Case Scenarios”When to Choose Plan 1 (P1)
Section titled “When to Choose Plan 1 (P1)”Select P1 if your organization:
- Has smaller volumes of sensitive data
- Prefers direct user control over classification
- Has basic compliance requirements
- Needs cost-effective data protection
- Has users who can reliably classify documents
When to Choose Plan 2 (P2)
Section titled “When to Choose Plan 2 (P2)”Select P2 if your organization:
- Manages large volumes of sensitive data
- Requires automated classification for consistency
- Must meet strict regulatory compliance
- Needs advanced data governance capabilities
- Wants to reduce user dependency in classification
Implementation Considerations
Section titled “Implementation Considerations”Plan 1 Implementation Strategy
Section titled “Plan 1 Implementation Strategy”| Phase | Focus | Key Activities |
|---|---|---|
| Foundation | User training | Educate users on classification importance |
| Deployment | Label creation | Develop sensitivity labels and policies |
| Integration | Office apps | Configure integration with productivity tools |
| Monitoring | Compliance tracking | Monitor classification adoption rates |
Plan 2 Implementation Strategy
Section titled “Plan 2 Implementation Strategy”| Phase | Focus | Key Activities |
|---|---|---|
| Assessment | Data discovery | Identify sensitive data patterns and types |
| Automation | Rule development | Create automatic classification rules |
| Governance | Key management | Implement HYOK if required |
| Analytics | Compliance reporting | Establish advanced monitoring and reporting |
Business Value Analysis
Section titled “Business Value Analysis”Return on Investment Factors
Section titled “Return on Investment Factors”| Factor | Plan 1 Impact | Plan 2 Impact |
|---|---|---|
| User Productivity | Manual classification overhead | Automated classification reduces burden |
| Compliance Assurance | Basic protection levels | Advanced compliance with detailed auditing |
| Data Security | User-dependent protection | Systematic, consistent protection |
| Operational Efficiency | Requires user training and monitoring | Reduced manual oversight needed |
Cost-Benefit Considerations
Section titled “Cost-Benefit Considerations”Key Insight: While Plan 2 has higher licensing costs, organizations with large data volumes and strict compliance requirements often achieve better ROI through reduced manual overhead, improved compliance posture, and enhanced data protection automation.
Integration with Microsoft 365 Ecosystem
Section titled “Integration with Microsoft 365 Ecosystem”Seamless Integration Benefits
Section titled “Seamless Integration Benefits”| Microsoft 365 Component | P1 Integration | P2 Integration |
|---|---|---|
| Office Applications | Manual labeling ribbon | Manual + automatic classification |
| Microsoft Teams | Basic protection | Enhanced with automatic policies |
| SharePoint/OneDrive | Manual label application | Automatic classification on upload |
| Exchange Online | Email classification | Automatic email protection |
| Power Platform | Basic data protection | Advanced governance controls |
Conclusion
Section titled “Conclusion”Key Takeaway: Microsoft Purview Information Protection offers scalable solutions for data protection across organizational maturity levels. Plan 1 provides essential manual classification and protection for organizations starting their data governance journey, while Plan 2 delivers advanced automation and governance capabilities for enterprises with complex compliance requirements.
The choice between P1 and P2 depends on your organization’s data volume, compliance requirements, user capabilities, and automation needs. Both plans provide robust data protection, with P2 offering the sophistication needed for large-scale, regulated environments.
Investing in the appropriate plan ensures your organization can effectively protect sensitive data while maintaining operational efficiency and meeting regulatory obligations.