Microsoft Power Automate and Power Apps Licensing Guide
Microsoft Power Automate and Power Apps Licensing Guide
Section titled “Microsoft Power Automate and Power Apps Licensing Guide”Overview
Section titled “Overview”Microsoft Power Automate and Power Apps are part of the Microsoft Power Platform, providing tools for automating business processes and creating custom business applications. Both services have flexible licensing options, which can be purchased individually or as part of Microsoft 365 or Dynamics 365 plans, enabling organizations to scale automation and app development according to their specific needs.
Power Automate Licensing Overview
Section titled “Power Automate Licensing Overview”Microsoft Power Automate (formerly Microsoft Flow) allows users to automate repetitive tasks, integrate apps and services, and create workflows to boost productivity. Power Automate is available in multiple licensing tiers based on the complexity of automation and volume of API requests required.
Power Automate Licensing Options and Pricing
Section titled “Power Automate Licensing Options and Pricing”1. Power Automate per User Plan
Section titled “1. Power Automate per User Plan”| Feature | Details | Business Value |
|---|---|---|
| Price | $15 per user/month | Cost-effective for individual automation needs |
| API Requests | Unlimited flows within service limits | Flexibility for personal workflow automation |
| Connectors | Standard and basic premium connectors | Broad integration capabilities |
| Target Users | Individual users automating personal workflows | Empowers employee productivity |
Ideal for: Individual users who need to automate their own workflows without complex integration needs.
2. Power Automate per User Plan with Attended RPA
Section titled “2. Power Automate per User Plan with Attended RPA”| Feature | Details | Business Value |
|---|---|---|
| Price | $40 per user/month | Enhanced automation with human oversight |
| Capabilities | All standard features + Attended RPA | Comprehensive automation solution |
| RPA Features | UI automation for legacy apps | Extends automation to existing systems |
| Use Cases | Tasks requiring human interaction | Bridges automation gaps in legacy systems |
Ideal for: Scenarios where users need to automate tasks that require human oversight or interaction with legacy applications.
3. Power Automate per Flow Plan
Section titled “3. Power Automate per Flow Plan”| Feature | Details | Business Value |
|---|---|---|
| Price | $100 per flow/month for 5 flows | Cost-effective for team-based automation |
| Flow Sharing | Multiple users per flow | Collaborative workflow automation |
| API Requests | Unlimited per flow (service limits apply) | High-volume automation capabilities |
| Scalability | Team-based approach | Supports departmental automation initiatives |
Ideal for: Organizations needing to run critical flows for multiple users without individual licensing constraints.
4. Power Automate with Unattended RPA Add-On
Section titled “4. Power Automate with Unattended RPA Add-On”| Feature | Details | Business Value |
|---|---|---|
| Price | $150 per bot/month (add-on) | Fully autonomous automation |
| Automation Type | Unattended RPA bots | 24/7 automation without human intervention |
| Requirements | Base Power Automate plan required | Extends existing automation capabilities |
| Use Cases | Large-scale business processes | Enterprise-grade process automation |
Ideal for: Large-scale business processes where manual input is not needed and continuous automation is required.
Power Apps Licensing Overview
Section titled “Power Apps Licensing Overview”Power Apps is a low-code application platform that allows users to create custom apps to meet business needs. Apps can be designed for web or mobile and integrated with other Microsoft services, as well as third-party services.
Power Apps Licensing Options and Pricing
Section titled “Power Apps Licensing Options and Pricing”1. Power Apps per App Plan
Section titled “1. Power Apps per App Plan”| Feature | Details | Business Value |
|---|---|---|
| Price | $5 per user/app/month | Most affordable app licensing |
| App Limit | 2 custom apps or 1 portal per environment | Focused app development |
| App Types | Canvas and model-driven apps | Flexible development options |
| Connectors | Standard and premium connectors | Broad data integration |
Ideal for: Organizations needing specific apps without deploying large-scale app infrastructure.
2. Power Apps per User Plan
Section titled “2. Power Apps per User Plan”| Feature | Details | Business Value |
|---|---|---|
| Price | $20 per user/month | Unlimited app access |
| App Access | Unlimited custom apps across environments | Comprehensive app ecosystem |
| Portal Access | Power Apps portals included | External user engagement |
| Scalability | Multiple environments supported | Enterprise app development |
Ideal for: Organizations with multiple apps and extensive automation needs.
3. Power Apps Portals Login Capacity Add-On
Section titled “3. Power Apps Portals Login Capacity Add-On”| Feature | Details | Business Value |
|---|---|---|
| Price | $200 per 100 logins/month | External user access scaling |
| Access Type | Authenticated portal access | Secure external collaboration |
| Billing | Per 24-hour login session | Cost-effective usage model |
| Use Cases | Customer portals, partner access | Extended ecosystem engagement |
Ideal for: Organizations requiring external users to log into Power Apps portals.
4. Power Apps Portals Page View Capacity Add-On
Section titled “4. Power Apps Portals Page View Capacity Add-On”| Feature | Details | Business Value |
|---|---|---|
| Price | $100 per 100,000 page views/month | Anonymous access scaling |
| Access Type | Anonymous portal access | Public-facing applications |
| Use Cases | Public information sites, customer self-service | Broad reach without authentication |
| Scalability | High-volume public access | Cost-effective public engagement |
Ideal for: Scenarios where customers or external partners need access to limited data without authentication.
Bundled Licensing Options
Section titled “Bundled Licensing Options”Microsoft 365 Plans (e.g., Office 365 E3, Microsoft 365 Business Premium)
Section titled “Microsoft 365 Plans (e.g., Office 365 E3, Microsoft 365 Business Premium)”| Included Features | Capabilities | Limitations |
|---|---|---|
| Power Automate | Basic flows with standard connectors | Limited to standard connectors |
| Power Apps | Basic app creation with standard connectors | Premium connectors require additional licensing |
| Integration | Seamless Microsoft 365 integration | Advanced features need separate licenses |
Business Value: Cost-effective entry point for organizations already using Microsoft 365.
Dynamics 365 Plans
Section titled “Dynamics 365 Plans”| Included Features | Capabilities | Business Value |
|---|---|---|
| Power Automate | Workflow automation for Dynamics 365 apps | Streamlined business process automation |
| Power Apps | Full app creation with Dynamics 365 integration | Custom solutions for business needs |
| Data Access | Direct integration with Dynamics 365 data | Unified business application ecosystem |
Business Value: Comprehensive solution for organizations using Dynamics 365 for business operations.
Add-Ons for Power Automate and Power Apps
Section titled “Add-Ons for Power Automate and Power Apps”Power Automate Unattended RPA Add-On
Section titled “Power Automate Unattended RPA Add-On”| Feature | Price | Business Value |
|---|---|---|
| Autonomous RPA | $150 per bot/month | 24/7 automation without human intervention |
| Integration | Extends existing Power Automate plans | Enhanced automation capabilities |
| Use Cases | Batch processing, scheduled tasks | Improved operational efficiency |
Power Apps Portals Login Capacity Add-On
Section titled “Power Apps Portals Login Capacity Add-On”| Feature | Price | Business Value |
|---|---|---|
| External User Access | $200 per 100 logins/month | Secure external collaboration |
| Authentication | Full user authentication | Controlled access to business applications |
Power Apps Portals Page View Capacity Add-On
Section titled “Power Apps Portals Page View Capacity Add-On”| Feature | Price | Business Value |
|---|---|---|
| Anonymous Access | $100 per 100,000 page views/month | Public-facing application access |
| No Authentication | Public access without login | Broad reach and customer engagement |
Choosing the Right Plan
Section titled “Choosing the Right Plan”Power Automate Selection Guide
Section titled “Power Automate Selection Guide”For Simple Workflows
Section titled “For Simple Workflows”- Recommendation: Power Automate per User plan at $15 per user/month
- Best for: Individual users needing basic automation
- Benefits: Cost-effective with standard connectors
For Team-Based Automation
Section titled “For Team-Based Automation”- Recommendation: Power Automate per Flow plan at $100 per 5 flows/month
- Best for: Departments sharing automation workflows
- Benefits: Collaborative automation with shared costs
For Advanced Automation
Section titled “For Advanced Automation”- Recommendation: Power Automate with Attended RPA at $40 per user/month
- Best for: Organizations with legacy system integration needs
- Benefits: Extended automation capabilities with human oversight
Power Apps Selection Guide
Section titled “Power Apps Selection Guide”For a Few Apps
Section titled “For a Few Apps”- Recommendation: Power Apps per App plan at $5 per user/app/month
- Best for: Organizations with specific, focused app needs
- Benefits: Most affordable option for targeted solutions
For Multiple Apps
Section titled “For Multiple Apps”- Recommendation: Power Apps per User plan at $20 per user/month
- Best for: Organizations building comprehensive app ecosystems
- Benefits: Unlimited app development and deployment
Implementation Strategy
Section titled “Implementation Strategy”Phase 1: Assessment and Planning
Section titled “Phase 1: Assessment and Planning”-
Identify Automation Opportunities
- Manual process analysis
- Repetitive task identification
- Integration requirements assessment
-
App Development Needs Analysis
- Business process mapping
- User requirement gathering
- Technical feasibility assessment
Phase 2: Pilot Implementation
Section titled “Phase 2: Pilot Implementation”-
Start with Bundled Capabilities
- Utilize included Microsoft 365 features
- Develop proof-of-concept solutions
- Measure ROI and user adoption
-
Scale Based on Success
- Evaluate pilot results
- Plan expansion strategy
- Select appropriate licensing tiers
Phase 3: Full Deployment
Section titled “Phase 3: Full Deployment”- Enterprise Rollout
- Comprehensive licensing deployment
- User training and support
- Governance and compliance implementation
Cost Optimization Strategies
Section titled “Cost Optimization Strategies”Licensing Efficiency
Section titled “Licensing Efficiency”| Strategy | Approach | Expected Savings |
|---|---|---|
| Bundled Licensing | Maximize Microsoft 365 included features | 20-30% reduction in separate licensing |
| User-Based vs. Flow-Based | Choose per flow for shared workflows | Cost-effective for team automation |
| Hybrid Approach | Combine basic and premium licenses | Optimized feature-to-cost ratio |
Conclusion
Section titled “Conclusion”Key Takeaway: Microsoft Power Automate and Power Apps offer flexible licensing options for businesses of all sizes. Whether you need basic automation for individual users or a complete app development platform for enterprise-scale solutions, there’s a plan to suit your organization’s needs.
With pricing starting at $5 per user/app/month for Power Apps and $15 per user/month for Power Automate, these tools can significantly improve productivity and business processes while providing scalable growth paths as your automation and app development needs evolve.
The key is to align your licensing strategy with your organization’s automation maturity, user requirements, and budget constraints to maximize the return on your Power Platform investment.