Help CenterMicrosoft Power Automate and Power Apps are part of the Microsoft Power Platform, providing tools for automating business processes and creating custom business applications. Both services have flexible licensing options, which can be purchased individually or as part of Microsoft 365 or Dynamics 365 plans. Below is a detailed guide to licensing options and pricing for Power Automate and Power Apps.
1. Power Automate Licensing Overview
Microsoft Power Automate (formerly Microsoft Flow) allows users to automate repetitive tasks, integrate apps and services, and create workflows to boost productivity. Power Automate is available in multiple licensing tiers based on the complexity of automation and volume of API requests required.
Power Automate Licensing Options and Pricing
1. Power Automate per User Plan
- Price: $15 per user/month
- Key Features:
- Users can run unlimited flows within the limits of API requests.
- Best for individual users who need to automate their own workflows without complex integration needs.
- Includes access to standard connectors (e.g., SharePoint, OneDrive) and basic premium connectors.
2. Power Automate per User Plan with Attended RPA (Robotic Process Automation)
- Price: $40 per user/month
- Key Features:
- Includes all features of the Power Automate per User plan.
- Adds Attended RPA, allowing users to automate manual tasks by interacting with UI elements of legacy apps or websites.
- Suitable for scenarios where users need to automate tasks that require human oversight or interaction.
3. Power Automate per Flow Plan
- Price: $100 per flow/month for 5 flows
- Key Features:
- Allows organizations to run critical flows without associating them with individual users.
- Each flow can be shared across multiple users, making it suitable for team-based automations.
- Includes unlimited API requests per flow, subject to service limits.
4. Power Automate with Unattended RPA Add-On
- Price: $150 per bot/month (add-on)
- Key Features:
- Unattended RPA bots that can automate tasks without any human intervention.
- Ideal for large-scale business processes where manual input is not needed.
- Requires a Power Automate per User or per Flow plan.
2. Power Apps Licensing Overview
Power Apps is a low-code application platform that allows users to create custom apps to meet business needs. Apps can be designed for web or mobile and integrated with other Microsoft services, as well as third-party services.
Power Apps Licensing Options and Pricing
1. Power Apps per App Plan
- Price: $5 per user/app/month
- Key Features:
- Allows users to run two custom apps or one portal within a single environment.
- Ideal for organizations needing specific apps without deploying a large-scale app infrastructure.
- Includes access to both canvas and model-driven apps.
- Access to standard and premium connectors (e.g., Dataverse, Salesforce).
2. Power Apps per User Plan
- Price: $20 per user/month
- Key Features:
- Users can run unlimited custom apps across multiple environments.
- Best for organizations with multiple apps and extensive automation needs.
- Includes access to Power Apps portals for web-based interactions with external users.
3. Power Apps Portals Login Capacity Add-On
- Price: $200 per 100 logins/month
- Key Features:
- Add-on for external users to log into a Power Apps portal.
- Pricing is based on login sessions, which are counted each time a user logs into the portal within a 24-hour period.
4. Power Apps Portals Page View Capacity Add-On
- Price: $100 per 100,000 page views/month
- Key Features:
- Enables external users to access Power Apps portals without logging in (anonymous users).
- Suitable for scenarios where customers or external partners need access to limited data without authentication.
3. Bundled Licensing Options (Power Automate and Power Apps Included)
Power Automate and Power Apps capabilities are also bundled with certain Microsoft 365 and Dynamics 365 plans. These licenses offer access to limited Power Automate and Power Apps features without requiring a separate license.
1. Microsoft 365 Plans (e.g., Office 365 E3, Microsoft 365 Business Premium)
- Included Features:
- Users get access to basic Power Automate flows with standard connectors.
- Limited ability to create and use Power Apps with access to standard connectors (e.g., SharePoint, OneDrive).
- Users must purchase additional licensing to access premium connectors and advanced automation capabilities.
2. Dynamics 365 Plans
- Included Features:
- Includes access to Power Automate for automating workflows specific to Dynamics 365 apps (e.g., Customer Service, Sales).
- Full access to Power Apps to create apps integrated with Dynamics 365 data and other Microsoft services.
5. Add-Ons for Power Automate and Power Apps
Several add-ons are available for Power Automate and Power Apps to extend functionality:
1. Power Automate Unattended RPA Add-On
- Price: $150 per bot/month
- Adds fully autonomous RPA capabilities to existing Power Automate plans.
2. Power Apps Portals Login Capacity Add-On
- Price: $200 per 100 logins/month
- Enables external users to access Power Apps portals via login sessions.
3. Power Apps Portals Page View Capacity Add-On
- Price: $100 per 100,000 page views/month
- Allows anonymous users to view Power Apps portals.
6. Which Plan is Right for You?
- Power Automate for Simple Workflows: If you only need basic automation for individual users, the Power Automate per User plan at $15 per user/month is a good choice.
- Power Automate for Team-Based Automation: If you need to run critical flows for multiple users, the Power Automate per Flow plan at $100 per 5 flows/month is a cost-effective option.
- Power Apps for a Few Apps: If your organization needs to run a small number of apps, the Power Apps per App plan at $5 per user/app/month is the most affordable choice.
- Power Apps for Multiple Apps: If you need to build and run multiple apps across your organization, the Power Apps per User plan at $20 per user/month provides the flexibility to create unlimited apps.
Conclusion
Microsoft Power Automate and Power Apps offer flexible licensing options for businesses of all sizes. Whether you need basic automation or a complete app development platform, there’s a plan to suit your organization’s needs. With pricing starting at $5 per user/app/month for Power Apps and $15 per user/month for Power Automate, these tools can significantly improve productivity and business processes.